Committees and Positions

Below are the contents of one piece in our Newcomer Packet; also see our Committees Page.

Committees

The Ministry and Care Committee (M&C) helps build and maintain a spiritual community in which Love and Unity flourish and all are inspired to walk in the Light. This committee combines two distinct roles that are filled in some Meetings by two separate committees; these two roles are facilitating the care for 1) the community as a whole and 2) for individuals in the Meeting. Especially in a small Meeting, many concerns that are not taken up by specific committees become the concern of M&C by default.

The Personal Assistance Committee takes on a very specific role of care for individual Friends. It considers requests from individuals for financial help in times of need. The committee includes the Treasurer and two other members.

The Religious Education Committee (RE) organizes the first day school program and some other programs for the children of the Meeting. In our Meeting, RE is not responsible for adult religious education. Adult RE is organized on an ad hoc basis, sometimes by M&C or A&O.

The Advancement and Outreach Committee (A&O) helps ensure that newcomers can find our Meeting and feel welcomed. Our mission is to nurture the awareness, knowledge, and understanding of Quakerism to those inside and outside our Meeting, whether new to Quakerism or not so new. Our activities have included: obtaining signs and advertising; creating and gathering literature for the newcomer packet and literature rack; and offering study and discussion group opportunities for Friends.

The Peace and Social Concerns Committee identifies some specific service projects that promote greater peace and social justice in the community. The committee looks for service opportunities that can involve the whole Meeting and ways to support those who have individual leadings. The committee explores ways to promote peaceful means of resolving conflicts as well.

The Nominating Committee helps identify individuals to serve on the meeting’s committees and in the various individual positions needed. Since the business meeting ultimately makes the final appointments and all such decisions must be unanimous, the nominating committee also vets the nominations to help ensure there will be no objections.

Individual Positions

The Clerk or Co-Clerks facilitate meetings for worship with a concern for business, which are held monthly. All are warmly encouraged to participate in meetings for business, which have the ultimate responsibility for ordering the life and work of the Meeting. Ideally, the meeting for business is a shared spiritual effort to discern God’s will and divine guidance for the collective work of the Meeting. Decisions are made only when all present reach unity on what we are called to do. Clerks listen and help focus and articulate the “sense of the meeting” that develops as unity is achieved. Because the clerks’ role requires a broad grasp of the life of the Meeting in all its facets, clerks also play the role of chief coordinator of the Meeting’s activities and communications.

The Assistant Clerk fills in for the clerk when necessary and helps the clerk by taking on various tasks and special projects as needed.

The Recording Clerk takes the minutes of the meeting for business and makes them available to all in the Meeting. Minutes are primarily records of specific decisions of the business meeting and their wording is determined in the course of the meeting. In addition, the minutes occasionally contain notes to reflect the discussion of particular items of business.

The Treasurer receives contributions, makes payments, and manages reserve funds on behalf of the Meeting. The treasurer also tries to keep track of “in-kind” contributions, which are contributions of specific items rather than cash. If you make such a contribution, for example of books for the library, food for simple lunch, or supplies, please report them to the treasurer so that the Meeting can track all the costs of the Meeting’s activities. The treasurer presents financial reports and, in the fall, presents a projected budget to the business meeting.

The Recorder maintains records for the Meeting, including births, deaths, marriages, and changes in membership, as well as the archives of the Meeting.

The Child Activity Coordinators identify individuals in the Meeting who volunteer to provide activities for children during the monthly meeting for business. This helps parents participate in meeting for business.

The Hospitality Coordinators help ensure that we have adequate supplies for simple meal, help coordinate volunteers who provide simple meal, and help coordinate refreshments for special events.

The Mt. Hebron Liaison helps schedule the Meeting’s use of Hebron House and generally maintains open communication between Mt. Hebron Presbyterian Church and our Meeting. If you need to schedule a Meeting event at Hebron House or have a concern about the maintenance of the building, please contact the liaison.

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