The Work of our Meeting, 1998

THE WORK OF OUR MEETING

(as approved by the Meeting for Business, 1 November 1998)

ACTIVITY

HOW ORGANIZED/HANDLED

Lead the affairs of the meeting Clerk/Assistant clerk
Manage financial affairs Treasurer
Take notes/publish Business Meeting minutes; maintain Meeting records Recording clerk
Publish a newsletter for members/attenders (making sure to send to new comers) Recording clerk – For now, minutes sent out by will serve as newsletter.
Working with Sandy Spring Friends Meeting on Preparatory Meeting status Ad hoc committee – sunset once decision is made by SSFM on preparatory meeting status
Point of contact with Mt. Hebron Mt. Hebron coordinator
Facilitating discussion groups Ad hoc committee of participants
Facilitating meetings for healing Ad hoc committee of participants
Prepare directory Directory editor
Maintain name tags Oversight by directory editor
Maintain records of who holds keys to Mt. Hebron house Directory editor
Order pamphlets and related supplies for new attenders Directory editor
Follow-up with new comers (e.g., send a note or make a phone call Directory editor
Coordinate simple meal, maintain meal supplies Hospitality coordinators – sign-up sheet, written procedures
Maintain/develop a Meeting library Library Coordinator
Oversee the spiritual health of the meeting, including annual state of the meeting message M&O
Visiting/caring for ill members/attenders M&O
Interviewing persons who apply for membership or marriage M&O
Facilitate formation of clearness committees as requested by members/attenders M&O
Planning social activities M&O, individual initiative, sign-up sheets
Open/set up/clean/close meeting M&O, sign-up sheet, written procedures
Greeting visitors M&O, sign-up sheet, written procedures
Nominate members/attenders to committees and functions Nominating Committee
Providing for young children’s religious education RE Committee
Providing for mid-elementary through junior high age childrens’ religious education RE Committee
Providing for teen religious education RE Committee
Providing for adult education Ad hoc/as requested of RE Committee
Promote peace and social justice To be handled during business meeting – committee of the whole.
Outreach to other Friends meetings and organizations, facilitate visitation by Friends from other meetings to our meeting (i.e., Friends traveling under a concern or visiting for the day) Item to be prepared by Susan and John for discussion at business meeting
Reach out to inform local community of our existence and beliefs, including Seeker Sessions, notices in paper and phone directory, web site, etc. Item to be prepared by Susan and John for discussion at business meeting
Planning for becoming a full meeting Needs to be a business meeting agenda item
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